Marriott Vacation Club

Provide general support and ensure the efficient and smooth day-to-day operation of our Sales, TO, QA and Bangkok Marketing.
CANDIDATE PROFILE
Preferred Education and Experience
• Bachelor's degree in related major.
• Experience in Sales and Marketing in a medium to large Company
Required Qualifications
• Proficiency in reading and writing English (additional language required for certain positions)
Willing To:
• Work in contact with the general public using strong communication and customer service skills
• Demonstrate openness to adapt to different cultural contexts based on location
• Must be willing to be flexible across shifts as required by business needs
JOB SPECIFIC TASKS
1. Assisting the sales manager and Assistance Director of Sales & Marketing Operation in making sure that all employees (Sales manager/s, TO, SE, QA & Admin) are doing the job correctly.
2. Updating daily and weekly sales numbers, SMS Score in the greenroom & Sales back office.
3. Updating monthly last 9 periods number in the line order.
4. Organizing monthly POS, SMS and TO working for ONE-ON-ONE.
5. Preparing monthly ONE-ON-ONE folders for sales manager & TO.
6. Keeping track of all sales results on a daily, weekly and monthly basis, and reporting issues to the sales managers.
7. Effective communication within the Sales department and multi-department colleagues.
8. Coordinate and prepare meetings and trainings (including meeting room set up with relevant documents and ready other materials, snacks and beverages when needed), performance appraisals, schedules, customer service surveys and tasks across groups to meet department needs.
9. Attending “What’s going on” meeting, daily sales meeting and daily TO meeting.
10. Manage TO, SE, QA schedules. Including leave management (Annual leave, Public holiday leave, sick leave, special leave, etc.) from request form to approval/feedback and update in the system.
11. Preparing New SE induction, training, distribution of work kit, manuals and other materials.
12. Liaison with sales team members with HR dept. (Passport, Work permit, Business card and …etc.)
13. Liaison with team members personal things related to housing, transportation, flight tickets, insurances, other documentation, utilities management and other issues.
14. Report and follow up qualification on team and individual SPIFFs to sales manager’s, Assistance Director of Sales & Marketing Operation & Project Director’s review, comment and/or approval and deliver approved payment instruction to Finance dept.
15. Organizing and scheduling appointments between sales managers and multi-department colleagues.
16. Coordinate events and communicate schedules in sales team.
17. Collecting Three Reasons Form.
18. Produce expense reports.
19. Manage Direct Sales Handover Process
20. Coordinate event, assist with all request to accommodate the Sales process.
21. Perform other duties as requested by management.

SITE-SPECIFIC TASKS
Member of the Phuket onsite M&S Accounting Team, to work together with the team to ensure all accounting functions are completed in a timely manner to meet the period end deadlines for reporting. Performs data entry and document processing tasks as well as processing of basic journals.
Specific Responsibilities
• Review bank statements and update the payment register and payment tracking records on a daily basis.
• Verify and validate all received invoices and prepare payment vouchers accordingly.
• Prepare and post journal entries related to assigned payment transactions.
• Main point of contact for all Intercompany billing departments.
• Responsible for ensuring invoices are accurate and specific to the site.
• Liaise with vendors and internal stakeholders to ensure invoices are paid timely and any discrepancies amended.
• Manage the reconciliation of responsible account codes.
• Coordinate the timely submission of receipts and supporting documents to vendors for cost recovery and invoice processing.
• Ensure payment is received opportunely.
• Ensure closing entries are reconciled balance sheet with other sites and uploaded to the GL.
• Ensure to post payment voucher on weekly basis.
• Issue receipt/Tax Invoice when payment is received and prepare the journal entry.
• Prepare PP36 and PND54 for intercompany settlement and post to GL.
• Reconcile PND3, PND53, PND54, PP36, PP30 and submit to Revenue Department.
• Prepare the journal entry for PP30 submission.
• Ensure all Expense Report are accurate before submission in Concur, reclassify T&E transaction to the appropriate accounts and correct the operating unit for T&E Payable. Prepare the journal and supporting for period end accruals.
• Ensure accurate monitoring of advance deposits to ensure balance sheet remains clean.
• Reconcile balance sheets accounts as assignments within 10 Days of closing.
• Flexible for additional assignments.

JOB SUMMARY
Support Sales & Marketing on operation process by transporting guests, associates, documents and other necessary items to/from assigned destinations using property vehicle. Ensure that the delivery is in a timely manner and be responsible on maintain the property vehicles are in good condition and regularly maintenance.
CANDIDATE PROFILE
Preferred Education and Experience
• High school completion or equivalent
• Related work experiences
• Able to communicate in English at a functional level.
Willing To:
• Work in contact with the general public using strong communication and customer service skills
• Demonstrate openness to adapt to different cultural contexts based on location
• Must be willing to be flexible across shifts as required by business needs