Engineering Admin & Coordinator

Job Summary Provide administrative and coordination support to the Engineering Department to ensure smooth daily operations. Assist with maintenance documentation, work order tracking, scheduling, inventory control, and communication between the Engineering team and other hotel departments to ensure efficient maintenance operations and compliance with hotel standards. Duties & Responsibilities • Provide administrative support to the Engineering Department and Engineering Management. • Prepare, update, and maintain engineering documents, reports, records, and filing systems. • Coordinate preventive maintenance schedules and follow up on maintenance activities to ensure completion within the required timeframe. • Receive, record, distribute, and follow up on maintenance requests and work orders from other departments. • Coordinate with internal departments and external contractors regarding maintenance work, inspections, and repairs. • Monitor the progress of maintenance jobs and update the status of outstanding work orders. • Assist in preparing daily, weekly, and monthly engineering reports, including maintenance activities, equipment status, and outstanding issues. • Maintain records of equipment, machinery, spare parts, tools, and maintenance history. • Assist with inventory control, stock monitoring, purchase requisitions, and follow-up on engineering supplies. • Coordinate appointments, meetings, inspections, and service visits with suppliers and contractors. • Ensure engineering documents, certificates, permits, and equipment inspection records are properly maintained and up to date. • Support the Engineering team in monitoring utility consumption, including electricity, water, and fuel, and preparing related reports. • Communicate and coordinate with other hotel departments to minimize operational disruptions during maintenance activities. • Assist in monitoring compliance with hotel safety procedures, environmental standards, and preventive maintenance requirements. • Handle telephone calls, emails, and administrative correspondence related to engineering operations. • Perform other duties as assigned by the Chief Engineer or Engineering Management. Qualifications & Requirements • Diploma or Bachelor's degree in Business Administration, Engineering, or a related field is preferred. • Previous experience in administration, coordination, or document control is an advantage, preferably in a hotel or engineering environment. • Good computer skills, particularly Microsoft Excel, Word, and Outlook. • Good organizational, communication, and coordination skills. • Ability to maintain accurate records and manage multiple tasks efficiently. • Good attention to detail and problem-solving skills. • Ability to communicate and coordinate effectively with different departments, suppliers, and contractors. • Good command of English, both written and spoken, is an advantage. • Able to work independently and as part of a team. • Positive attitude, responsible, flexible, and service-minded. Key Competencies • Administrative and document management • Maintenance coordination and follow-up • Reporting and data management • Inventory and purchasing coordination • Communication and teamwork • Time management and attention to detail • Confidentiality and professionalism

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