Event Coordinator

Primary Responsibilities To constantly communicate, liaise and feedback directly with client and/or sales person for details and updates on accommodations, set up, food & beverage, signage, concerns, issues or any other critical information necessary for internal preparation before event days. To maintaining a good working relationship with clients To conduct planning meetings and ensure all parties understand the information, details and set up requirements Do final checks before the arrival of clients? contractors for set up and preparations, during set up and at the day of the event (e.g. tables, technology) to ensure everything meets requirements of client Monitor and oversee events from preparation and set-up through teardown to ensure adherence to planned set up, compliance with regulations, resolution of issues, and overall satisfaction of guests and clients Managing and overseeing events on the day of, including problem-solving, welcoming guests, directing event set-up, communicating with staff and clients Anticipating and planning for different scenarios Issuing invoices and collecting payments in a timely manner as stated in the Confirmation Letter Perform post-event tasks promptly such as generating relevant reports and closing the project file Secondary Responsibilities Ensure all data entries into the Operating System Software is timely, correct and accurate To conduct site inspection in the hotel and PEACH whenever required To identify areas of possible upselling and revenue maximization To assist other events personel during large events and functions Desirable Attributes Ability to operate independently and with high degree of autonomy requiring excellent time management skills and self motivation. Excellent written and verbal communication skills and attention to details Able to work under pressure Ability to handle conflict calmly and solve problems professionally Detail-oriented and reliable with good time-management skills Well-organized with multi-tasking skills Able to handle stress and remain calm Able to consistently deliver high standards of customer service.

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